Transylvania University

Position Summary

The Clery Compliance Officer serves as the institutional subject matter expert responsible for overseeing and ensuring comprehensive compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Violence Against Women Act (VAWA), Title IX (as applicable), and other related federal and state regulations.

This position leads campus-wide compliance efforts, coordinates cross-functional collaboration, manages regulatory risk, and ensures accurate reporting, policy development, training, and emergency preparedness in support of institutional safety, transparency, and accountability. 

Duties and Responsibilities

Essential Duties – Clery Compliance Program Administration:

· Coordinate and manage the institution’s Clery Act Compliance Program.
· Serve as the institutional subject matter expert on Clery compliance, advising campus stakeholders on regulatory requirements.
· Develop, implement, and maintain Clery-related policies, procedures, and standard operating protocols.
· Establish and maintain a comprehensive compliance calendar and risk management framework.
· Identify compliance gaps and implement corrective action plans with measurable outcomes.
· Serve as the primary institutional contact during Department of Education audits and program reviews.
· Monitor regulatory updates and ensure institutional alignment with evolving federal requirements.

Essential Duties – Reporting, Data Management, and Records Oversight:

· Prepare, publish, and distribute the Annual Security and Fire Safety Report (ASFSR).
· Submit annual crime statistics to the U.S. Department of Education.
· Serve as the Campus Safety Survey Administrator.
· Collect, analyze, and validate crime and disciplinary data from internal and external sources.
· Ensure proper classification of incidents in coordination with Public Safety.
· Maintain daily crime and fire logs in compliance with federal requirements.
· Serve as Records Custodian for all Clery-related documentation.

Essential Duties – Audit, Risk Management, and Accountability:

· Lead internal compliance audits and mock federal program reviews.
· Maintain a centralized repository of compliance documentation and audit evidence.
· Provide regular compliance reports, risk assessments, and updates to senior leadership.
· Recommend corrective actions and escalate compliance concerns when institutional risk is identified.

Essential Duties – Campus Security Authorities (CSA) Program:

· Identify and maintain a current list of Campus Security Authorities (CSAs).
· Conduct annual crime data collection from CSAs.
· Develop and deliver comprehensive CSA training programs.
· Track and maintain CSA training completion records for audit purposes.

Essential Duties – Clery Geography & Law Enforcement Coordination:

· Develop and maintain Clery geography maps, including campus, non-campus, and public property.
· Coordinate with Facilities, Legal, and academic units to identify reportable locations.
· Establish and maintain Memorandums of Understanding (MOUs) with local law enforcement agencies.
· Conduct annual outreach to law enforcement agencies for crime statistics.

Essential Duties – Training, Policy, and Compliance Integration:

· Conduct annual Clery Act training and campus safety education programs.
· Collaborate with Title IX, Student Affairs, and Human Resources to ensure policy alignment.
· Review and update institutional policies to ensure regulatory compliance and consistency.
· Support compliance with VAWA, Drug-Free Schools, and related federal mandates.

Essential Duties – Emergency Preparedness & Notifications:

· Manage the institution’s Timely Warning program.
· Coordinate Emergency Notification compliance with Public Safety and Communications.
· Facilitate annual emergency response testing and exercises.

Essential Duties – Hazing Prevention Compliance:

· Coordinate institutional compliance with federal and state hazing prevention laws.
· Develop and maintain hazing-related policies, procedures, and reporting protocols.
· Collaborate with Student Life, Athletics, and affiliated organizations on prevention initiatives.
· Support data collection, classification, and reporting of hazing incidents.

Secondary Duties:

· Chair or co-chair a Clery Compliance Committee or working group.
· Participate in campus safety committees and cross-functional initiatives.
· Provide support to Public Safety operations when appropriate.
· Represent the University in professional organizations and external compliance forums.
· Perform other duties as assigned by the Director of Public Safety.

Position Dimensions

Education and Experience:
· Bachelor’s degree in criminal justice, higher education administration, public administration, or related field or equivalent experience required; Master’s degree preferred.
· Minimum of three to five years of experience in Clery compliance, higher education administration, or regulatory compliance required.
· Experience with federal reporting, audits, and compliance programs strongly preferred.

Supervisory Responsibility:
· May supervise compliance support staff or student workers.
· Coordinates campus-wide compliance efforts across multiple departments.

Decision-Making Authority:
· Independently manages Clery compliance program operations, reporting, and audits.
· Exercises discretion in regulatory interpretation and institutional risk management.
· Recommends policy, procedural, and operational changes to senior leadership.

Contacts:
· Extensive interaction with students, faculty, staff, and external agencies.
· Frequent collaboration with Public Safety, Student Affairs, Human Resources, Facilities, Legal Counsel, and local law enforcement.

Technology:
· Utilizes records management systems, compliance tracking software, reporting databases (e.g., Maxient, KYOPS), and emergency notification systems.

Working Conditions Component

· Primarily office-based with periodic campus-wide engagement.
· May require occasional evening or weekend work to support compliance deadlines or emergency response activities.
· Minimal physical risk; may be required to respond during campus emergencies in a support role.

Strength Rating

Light Work – Exerting up to 20 pounds of force occasionally, and/or negligible force frequently.