Transylvania University

Transylvania University invites applications for a Payroll Manager.  The Payroll Manager oversees and executes all administrative functions involved in the timely processing of accurate payrolls and payment of payroll taxes and employee benefit invoices. 

Essential Duties: 

• Oversee daily workflow of payroll including:
  • New hires, terminations and changes
  • Code biweekly timesheets to ensure proper payment of non-exempt and work study employees
  • Track salaries and stipends to ensure the proper payment of faculty and exempt staff, adjunct faculty, part-time exempt staff and supplemental pays
  • Ensure salaries and wages are allocated to the appropriate account(s)
  • Prorate pay when appropriate
  • Process out of cycle pays as needed
  • Process wage garnishments 
• Maintain accurate records and reports of payroll transactions and employee payroll files.
• Facilitate annual onboarding of new federal work study employees with Financial Aid Office
• Train supervisors and employees to use payroll self-services system, especially time and attendance for hourly employees and leave reporting for salaried employees
• Resolve any leave accrual issues and process leave requests
• Resolve employees’ payroll issues or requests in a timely and confidential manner
• Balance quarterly payroll reports to monthly recap report to ensure data integrity for federal, state and local tax reporting
• Prepare and remit payroll tax and benefit payments
• Maintain shared payroll calendar including documenting deadlines to ensure timely payment of employees, bank transmission of payroll, retirement contributions, and tax payments for each payroll cycle
• Prepare external wage reporting for federal state and local payroll tax returns, e.g. 941, K-1/3/5, LFUCG, FCPS, etc. and annual IRS form W-2
• Coordinate annual 403(b) audit and workers compensation audit, including collecting all certificates of liability insurance from all contractors
• Maintain payroll system tables, upgrades, patches, and enhancements including, but not limited to:
  • Payroll schedules
  • Tax tables
  • Earnings limits
• Maintain confidentiality pertaining to employee compensation, benefits, and deductions
• Ensure compliance with all federal, state and local laws, university policy, and plan documents
• Remain current in applicable payroll law, policy and regulations through self-directed professional reading and development courses
• Prepare management reports as needed including, but not limited to:
  • Annual audit
  • Budget
  • IPEDS
  • Ad hoc earnings, leave, benefits and deductions reports

Education and Experience

Associates degree in accounting or business administration with an emphasis in accounting plus two years of accounting experience or a Bachelor’s degree in accounting or related field required.  Extensive knowledge of the payroll function including preparation, balancing, internal control and payroll taxes.  Excellent organizational, analytical, and problem-solving skills; exceptional attention to detail.  Proficiency with Excel. Experience with Colleague is a plus.

Please apply by September 20, 2025, however, resumes will be accepted until the position is filled. Submit cover letter to Michelle Bliffen, Vice President, Human Resources. 

Transylvania University is an Equal Opportunity Employer and is committed to enhancing the diversity of the university community. In support of this goal, we seek qualified candidates with a wide range of backgrounds, perspectives, and experiences. We embrace diversity and encourage all who are interested to apply.