Transylvania University

Transylvania Univeristy invites applications for Executive Assistant to the Executive Vice President/Chief Financial Officer. The Executive Assistant to the EVP/CFO provides comprehensive administrative and organizational support to the EVP/CFO and Finance Division at Transylvania University. This position manages calendars, communications, project tracking, and Board-related preparations while ensuring the effective and efficient operation of the EVP/CFO’s office. The Executive Assistant serves as a trusted liaison for internal and external stakeholders, exercising discretion, professionalism, and initiative in a fast-paced, complex environment.

Essential Duties:

• Serve as a point of contact for the EVP/CFO, managing communication flow with internal and external stakeholders, drafting correspondence, and ensuring timely responses.
• Provide daily executive support, including drafting and preparing correspondence, presentations, reports, and meeting minutes (such as Cabinet updates, trustee and campus communications, budget communications, and financial package distributions).
• Manage the EVP/CFO’s calendar, scheduling appointments and coordinating meetings, including logistics, materials, and follow-up.
• Assist with the coordination and tracking of key Finance Division projects and strategic initiatives, ensuring deadlines and deliverables are met.
• Prepare and process travel arrangements, authorizations, and expense reports for the EVP/CFO.
  Organize and prepare materials for Board of Trustees and committee meetings, as well as leadership team discussions, in collaboration with the President’s Office and EVP/CFO.
• Assist with budget monitoring, invoice processing, and financial tracking for the EVP/CFO’s office and related operations.
• Maintain records and filing systems (electronic and paper), ensuring accuracy, retention, and accessibility.
• Review correspondence and documents prepared by other offices for the EVP/CFO’s signature, checking for completeness and accuracy.
• Support policy and procedure review cycles as directed by the EVP/CFO.
• Work collaboratively with colleagues across campus to coordinate efforts, support initiatives, and ensure effective communication.
• Handle sensitive and confidential information with the highest level of discretion.
• Contribute to the overall success of the university by performing other essential duties as assigned. 

Education and Experience

Required:

• Associate’s degree in business administration, management, or related field; or equivalent combination of education and experience.
• At least five years of administrative experience, including support for senior level leadership
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Evidence of superior oral, written and interpersonal communication skills.
  Evidence of confidentiality and discretion: Handling sensitive information with utmost confidentiality and exercising sound judgment in all interactions.
• Evidence of building and maintaining strong relationships with internal teams and external contacts. 
• Evidence of collaborating with various departments to ensure efficient operations and clear communication. 

Preferred:

• Bachelor’s degree in business administration, communications, or related field
• Experience in higher education or nonprofit administration
• Familiarity with financial reporting or budget processes
• Experience supporting Board or Executive level committees

Transylvania University is ranked in the top 15 percent of the nation’s four-year colleges by the Princeton Review, which cites its community-driven, personalized approach to a liberal arts education through 49 majors and 39 minors. Founded in 1780, it is the 16th oldest institution of higher learning in the country, with approximately 1,000 students. 

To begin the application process, please submit your cover letter to Lisa Custardo, EVP/CFO.   Review of applications will begin on September 30, 2025 and will continue until an appointment is made.

Transylvania University is an Equal Opportunity Employer and is committed to enhancing the diversity of the university community. In support of this goal, we seek qualified candidates with a wide range of backgrounds, perspectives, and experiences. We embrace diversity and encourage all who are interested to apply.